Boards

Common Interest Community Board

A Message From The Board

The Common Interest Community Board regulates common interest community managers, as well as certain employees of licensed management firms. The Board's authority also includes condominium and time-share program registrations, and extends to transactions occurring within Virginia, even if the property involved is located outside the Commonwealth. Property owners', condominium unit owners', and proprietary lessees' (cooperative) associations are required to register and file annual reports with the Board.

The Office of the Common Interest Community Ombudsman is separate and distinct from the Board. The Ombudsman's responsibilities include offering assistance and information to association members regarding the rights and processes available to them through their associations. More information is available on the Common Interest Community Ombudsman web page.

Additional Notices

Applicants must read and understand the Board's Regulations. Application fees are not refundable. 

DPOR Boards only accept the most recent versions of the applications provided below. DPOR Boards are not responsible for processing delays associated with forms that do not conform to this requirement.

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Associations

Community Association Registration Application | New registrations only Interactive Static
Community Association Annual Renewal Report | Existing registrations only Interactive Static
Change Form: Governing Board Interactive Static
Change Form: Point of Contact/Management Interactive Static

CIC Managers & Employees

Common Interest Community Manager License Application Interactive Static
  • Common Interest Community Manager Information Sheet and License Application
   Static
Common Interest Community Manager License Renewal Application Interactive Static
Common Interest Community Manager Change of Personnel Form
  • Use this form to report any change in the firm's Principals, Responsible Person, or Supervisory Employee/Officer (Qualified Individual)
 Interactive Static
Common Interest Community Manager Application Supplement - Comprehensive Training Program Equivalency Form
  • This supplement form is for manager applicants whose Qualifying Individual has not completed a board-approved training program but seeks to qualify on the basis of completed course work that may be equivalent.
 Interactive Static
Principal or Supervisory Employee Certificate Application Interactive Static
  • Principal or Supervisory Employee Information Sheet and Certificate Application
   Static
Principal or Supervisory Employee Certificate Renewal Form Interactive Static
Experience Verification Form Interactive Static
Training Program Approval Application Interactive Static
  • Training Program Approval Information Sheet and Approval Application
 Interactive Static

 

Condominiums

Annual Report Interactive Static
Bond/Letter of Credit Verification Form Interactive Static
Registration Application Interactive Static
  • Letter of Credit Form  (Exhibit G documentation)
 Interactive Static
  • Assessment Bond Form   (Exhibit G documentation) 
 Interactive Static
Transition of Unit Owners’ Association Control Notification Form
  • This form may be used by the declarant of a condominium to notify the CIC Board of the transition of control of the association to the unit owners following the period of declarant control.
 Interactive Static
Request for Return of Condominium Assessment Bond/Letter of Credit Form
  • This form may be used by the declarant of a condominium to request the return of the bond or letter of credit posted with the CIC Board to ensure the declarant’s payment of assessments.
 Interactive Static
Request for Termination/Withdrawal of Condominium Registration Form
  • This form may be used by the declarant of a condominium to request the termination or withdrawal of a condominium registration.
 Interactive

Static
Disclosure Form for Special Meeting to Extend Declarant Control Period
  • The declarant must furnish this disclosure form to unit owners in the notice of the special meeting made in accordance with § 55.1-1949 of the Code of Virginia to extend the period of declarant control.
   Static

Time-Shares

Time-Share Programs

Time-Share Program Registration/Amendment Application | Use this form to register a time-share program or amend the registration of a time-share program  Interactive Static
  • Time-Share Building Status Form
 Interactive Static
Time-Share Program Annual Report Interactive Static
  • Time-Share Bond/Letter of Credit Verification Form
 Interactive Static

 

Alternative Purchases 

Alternative Purchase Registration Application Interactive Static
Alternative Purchase Annual Report Interactive Static

 

Exchange Programs 

Exchange Program Registration Application Interactive Static
Exchange Program Annual Report  Interactive Static

 

Time-Share Resellers 

Time-Share Reseller Registration Application Interactive Static
Reseller Lead Dealer Change Form Interactive Static

 

Disclosures

Sign up for email notification of regulatory action and meetings by registering here. 

LAWS (STATUTES)

Effective October 1, 2019, Title 55 of the Code of Virginia (Property and Conveyances) was repealed and replaced by the new Title 55.1. Learn more.

REGULATIONS

Licensing

CIC Manager Regulations  pdf | online

Recent Regulatory Changes | Effective December 1, 2021:

  • Qualifications for licensure as a common interest community manager and certification as a principal or supervisory employee were revised to exclude marijuana-related misdemeanor convictions from convictions that must be disclosed on an application.  Standards of conduct and practice were revised to exclude marijuana-related drug distribution misdemeanor convictions from convictions that a Regulant must report to the Board.
     

Project Registration

Condominium Regulations  pdf | online
Time-Share Regulations  pdf | online

Association Annual Report Filing Requirements & Fees

CIC Association Registration Regulations   pdf | online

Recent Regulatory Changes | Effective September 1, 2021:

  • Name of regulations changed to Common Interest Community Association Registration Regulations.
  • Clearer procedures for renewal of a registration, including a one-year timeframe for an association to renew.  An association that does not renew during that timeframe must reapply by submitting a new registration application.
  • Addition of several definitions, including the terms “registration” and “annual report.”
  • New section that comprehensively outlines association registration requirements, including potential consequences outlined in statute for associations that fail to comply.

Association Complaint Processes 

CIC Ombudsman Regulations - pdf | online 

 

GUIDANCE DOCUMENTS

Guidance Documents on Virginia Regulatory Town Hall

 

 

  • Board-Approved Education Providers

     

    Training Program Review Committee

    The Board's Training Program Review Committee is responsible for reviewing applications from education providers seeking board approval. The Committee usually meets before each regularly scheduled Board meeting.

    The Committee's meeting schedule is updated and available on the Virginia Regulatory Town Hall at https://townhall.virginia.gov/L/Meetings.cfm?BoardID=147

Sign up for email notification of regulatory action and meetings by registering here.

Board News

Reports & Publications

What is a Common Interest Community?

Common Interest Communities (CICs) are designed for community living by a developer (also known as a "declarant"). The community is created by a specific set of legal documents, generally drawn up by the developer and subject to change by the membership (owners). When the developer relinquishes control of the community, the community's affairs are then governed by the Association of owners through an elected board.

The Association board is authorized by law to enforce rules and restrictions, and to collect mandatory assessments to pay for maintenance and improvements to common elements (such as a pool, clubhouse, or just a road or signage). The obligation for owners to pay for insurance, maintenance assessments, and upkeep of shared property other than their own units/lots is the essential characteristic of a Common Interest Community. The relationship between owners and the Association is a financial and legal one.

Neighborhood or civic associations with voluntary dues are not Common Interest Communities under Virginia law.

How do I contact the Board office?

You may reach the Board office by phone at 804-367-8510 (Licensing Section) or 804-367-0362 (Board Office), by FAX at 1-866-490-2723, or by e-mail at CIC@dpor.virginia.gov. Additionally, if you have information that you would like to mail to the Board, please send it to:

Common Interest Community Board
Department of Professional and Occupational Regulation
9960 Mayland Drive, Suite 400
Richmond, VA 23233

When I call the Board office, will I be able to speak directly with a Board member?

No. The Board members do not work in the Board office. They come into the Board offices for Board meetings and hearings, but are not here on a daily basis.

Board office staff members can answer your questions and are trained to process all information that comes into the Board office. Please do not contact Board members directly.

I am licensed in Virginia, and applying for licensure in another state.The other state is requesting verification of my Virginia license. What do I need to do?

Please complete the Certification Request Form and send it with a check for $35.00, made payable to the Treasurer of Virginia. Specify where you would like the certification to be mailed.

How do I go about filing a complaint against my association?

The Office of the Common Interest Community Ombudsman is a resource.The Ombudsman's responsibilities include offering assistance and information to association members regarding the rights and processes available to them through their associations. More information is available on the Common Interest Community Ombudsman web page.

I need to renew my license/certificate, but I haven't received my renewal form. What do I need to do?

No earlier than 60 days prior to your license/certificate expiration, send in the renewal fee, make checks payable to the Treasurer of Virginia, and include your license/certificate number on your check. Mail this information to:
Common Interest Community Board
Department of Professional & Occupational Regulation
9960 Mayland Drive, Suite 400
Richmond, VA 23233

You CANNOT continue to practice in Virginia after your license has expired.

My renewal payment for my firm's CIC Manager license was one day late. Can you waive the late fee?

No. Board regulations allow a 30-day grace period in which a license may be renewed without penalty (therefore, your payment is actually 31 days late). Staff cannot waive the fee.

I did not renew on time because I didn't receive my renewal card. Do I still have to pay a late fee or reinstate my license?

Yes. Board regulations state that failure to receive the renewal notice does not relieve the licensee of the obligation to renew.

Does the Board office use the date of receipt or the postmark date to determine whether an application or renewal was received on time?

The date the application or renewal was received in the agency determines whether it is on time, not the postmark date. If the renewal fee is received after the due date, you will be required to pay the reinstatement fee. If the reinstatement fee is received after the due date, you will be required to reapply for licensure, meeting all current requirements.

My address and/or name has changed. What do I need to do to notify the Board?

Complete, print, sign, and submit a Name/Address Change Form to the Board office. All address changes must be received by the Board in writing. When providing a post office box as the mailing address, it must be accompanied by the physical address.

Board Roster

Common Interest Community Board

Board Executive Director

Anika Coleman

Licensing Operations Administrator

Vanessa Degraw

Regulatory Operations Administrator

Lee Bryant

Member Roster

Board Member Roster

Anne Sheehan, CPA

  • Certified Public Accountant
  • Term ends June 30, 2025

Joyce Wolfe

  • Developer
  • Term ends June 30, 2027

Lori Overholt

  • Time-Share Industry
  • Term ends June 30, 2024

Tracey Talbert

  • Community Manager
  • Term ends June 30, 2027

Margaret Tunstall

  • Developer
  • Term ends June 30, 2026

Maureen A. Baker | Vice-Chair

  • Community Manager
  • Term ends June 30, 2024

Thomas Mazzei

  • Community Manager
  • Term ends June 30, 2026

Catherine Noonan

  • Citizen Serving on an Association Board
  • Term ends June 30, 2026

Katherine E. Waddell

  • Citizen Residing in a Common Interest Community
  • Term ends June 30, 2025

Deborah Casey

  • Attorney
  • Term ends June 30, 2027

Matt Durham | Board Chair

  • Citizen Residing in a Common Interest Community
  • Term ends June 30, 2025

Board members are appointed by the Governor. To learn more about the gubernatorial appointment process, visit the Secretary of the Commonwealth's website.  

DPOR stands ready to assist veterans and active-duty military personnel as they maintain or transition to civilian careers requiring professional credentials.

Active-duty military personnel and their spouses having served outside the U.S., as well as certain diplomatic service members and veterans, may be eligible to receive up to a five-year extension for meeting license renewal requirements (pursuant to Section 54.1-117 of the Code of Virginia).

Spouses of active-duty military personnel assigned to a duty station in Virginia are eligible for expedited processing using the Military Spouse Expedited License Application (Interactive | Static). A temporary, non-renewable 12-month license for certain military spouses licensed in another state who need more time to meet Virginia-specific requirements is also an option if necessary. [Section 54.1-119] 

  • Military spouses also can get help covering the costs of transferring their professional licenses or certifications when they experience a permanent-change-of-station move with their service member spouse

For honorably discharged veterans, “substantially equivalent” military training, education, or experience may be credited toward certain license requirements (pursuant to Section 54.1-118). The Virginia Department of Veteran Services does not reimburse for exam costs. However, Veterans can be reimbursed by the U.S. Department of Veterans Affairs. The link for the information is here: https://www.va.gov/education/about-gi-bill-benefits/how-to-use-benefits/test-fees.

This regulatory program does not currently offer any online transactions.  

Please check back periodically as we continue to modify services in the future.